Jobs slipping through the cracks
Work is tracked across spreadsheets, inboxes, messages and people’s memory. Nobody has one reliable view of what is happening.
From spreadsheets to systems
AlphaFirst turns the way your business actually works into a system your team can rely on, without you having to become the software developer.
Free discovery call · No obligation
One agreed job
Built around your team
Help as you start using it
A spreadsheet used to track the work.
A shared system for tracking the work.
Seen the leaflet?
View the offer
Looking for the 3 months free offer?
If you came here after receiving the leaflet, this explains the current offer for businesses moving their support to AlphaFirst.
When too much depends on one spreadsheet
A spreadsheet, tracker or shared file can start as a sensible shortcut. Then the business grows around it, and suddenly one file is carrying more than it should.
Problems start
One file everyone relies on
Too much depends on it.
They spread
Data copied by hand
Between spreadsheets and systems.
Extra admin
Admin taking over
Repeated updates slow the work down.
Extra cost
Reports taking hours
Every week.
The kinds of problems we fix
These are the jobs that look manageable at first, then become too important to keep handling by hand.
Customer and booking work
Enquiries, bookings, delivery, invoicing and follow-up are handled in different places, so information gets retyped and people have to chase the next step.
Reports that take hours every week
Someone spends hours copying figures, checking versions and rebuilding reports that should be easier to see.
How we get your system into use
We call this a Day-1 Build. We prepare with you beforehand, build one agreed first version in a focused day and help your team as they start using it.
Prepare
Before the build
We look at how the job works, agree what the first version needs to do and prepare the information we'll use.
Build
The build day
We build the agreed forms, lists and stages around how your team does the job.
Check
Ready for use
We load your real data where practical and check the main steps with you before the system goes live.
Support
After the build
We help with questions, put right problems with what we've delivered and make agreed small adjustments as your team starts using the system.
Real systems, built from real problems
Examples from our wider software work, showing how we've built around the jobs people needed to do.
Financial Reporting System
Replaced manual spreadsheet reporting with a live financial reporting system.
Hours saved every week
A system for managing training requests
Bespoke system managing requests from search through to invoice, evaluation and reporting.
Admin overhead avoided as the business scaled
A system for online training
Built an online training system with course, user and certification tracking.
Better visibility and fewer errors
You can start with what you use now
Show us the spreadsheet or tracker and talk us through the job. We'll agree a first version that keeps the parts you rely on and changes the parts causing problems.
Help while your team starts using it
We'll stay involved while your team starts using the system, with the included care agreed before the build.
Let's look at the spreadsheet or manual work you're relying on
We can look at how the job works and whether a focused build would help. You don't need to prepare a software specification.
Book a quick call